Office Manager

Department: Administration

Agency Description: Bolder Options provides wellness-based mentoring for middle school youth. Once we identify youth who need support we match them with volunteer mentors who meet with them every week for a year. Throughout their year together, participants focus on holistic personal development through weekly activities hosted by staff. We make mentoring fun, easy, and meaningful.

Purpose: The Office Manager focuses on day-to-day office responsibilities, and supports the finance department as well as the HR department. The Office Manager is responsible for building-related events, organizing and managing meetings, ordering/stocking and maintaining the building, and aiding in financials.

Reports to: President

 

Major Responsibilities:

Facilities

- Building Maintenance

- Day-to-Day clean up

- Ordering supplies

- Scheduling annual clean up and maintenance

 

Bookkeeping

- Collecting Mail

- Deposits

- Budget Coding 

- Communication with the accountant

- Bill entry

- Filing

- ST3 Forms

- W-2s

- W9’s

- Monthly Finance Packet and Disbursement

- Annual Audit Preparation

 

Human resources:

- New Hire Paperwork

- Termination Paperwork

- 401k Discussion and scheduling

- Payroll Discussion

- Timecard reminders

- AmTrust Audit

- Annual Calendar

Other Agency Related-Responsibilities:

- Represent Bolder Options within the community and statewide groups, alliances, associations, and boards/committees as appropriate.

- Participate actively with President to enhance systems and procedures

- Annual renewals

- Scheduling, calendar management

- Support in reports and coordination between departments

- Assist in other agency duties and activities, as needed.

Qualifications/Competencies:

- Bachelor’s degree (preferred) OR 3+ years administrative work experience

- Computer skills and experience with Microsoft Office required, experience with database utilization and management desired, and the capability to learn new software, as needed

- Troubleshooting and problem solving

- Basic understanding of financials, accounting, QuickBooks online

- Excellent organizational, communication, time-management, and prioritization skills

Work Hours:  25-30/week, 8:30 am-1:00 pm in office + minimal remote work as well

Salary Range:  $25,000-30,000/annually

Deadline to apply: February 12th, 2021

How to apply: Please send a resume to Dominique Darbaki at dominique@bolderoptions.org

*As a nonprofit that serves people from diverse backgrounds, we strongly encourage applications from people of color, people from working-class backgrounds, women, and LGBTQ people, and others who are members of marginalized communities.​